Design and Architecture 3

Job Type

About the Role

The Producer of an event is responsible for dealing with internal and external issues regarding the project in question.

Requirements

GENERAL RESPONSIBILITIES

  • First meeting with the bride and groom and all HOK team members involved in the project. This first meeting will be to brainstorm ideas and concepts for the event

  • First design proposal, general presentation of the event: Proposal, entrance tunnel, general decoration, structures and facilities, new or existing furniture, stage and pallets finish; tent and fabric; Table setting, food stalls, dancefloor, junk bar and special areas requested by the client. If there is a happening, outfit proposal for performers

  • First floor plan proposal that shows: circulations, bars, kitchen, ceiling installation, access motives, types of furniture, lighting, power plant location, general accesses, levels, kitchen accesses, kitchen corridors, kitchen tent dimensions, partitions with measurements, tent square meters and heights. (All perfectly leveled and labeled.)

  • Design of proposed structures and scenography for the project

  • Dance Floor design

  • Delivery of first design proposal on ipad to client:

  • Make sure to have available ipads in stock

  • Ask for the presentation and plans to be uploaded by Media Team

  • Ask Sari for the client’s giftbox

  • Send the project by parcel

  • Make sure that the ipad reaches its destination

  • Project presentation to client over a zoom call or in the office

  • Supervision of project

  • When someone new comes into the team, explain how things work, aid them to know the process of everything, share formats and fonts.


QUOTING RESPONSIBILITIES


  • Quote pallets and tents

  • Quote grand support or structural tent

  • Quote bathrooms

  • Quote furniture

  • Quote scenography

  • Quote sublimated fabrics

  • Quote special design rugs and carpets

  • Quote special design floor covering

  • Quote dancefloor

  • Quote menu printing

  • Quote itineraries printing (sometimes)

SCENOGRAPHY RESPONSIBILITIES

  • Presentation for quotation of structures and scenography, with diagrams, reference photos and explanations.

  • Follow-up of the quote with several set designers, and review changes in quote with them and HOK Budget team

  • Review scenography in the warehouse and quote its installation


FURNITURE RESPONSIBILITIES

  • Check availability of furniture and review furniture conditions

  • Quote covers and cushions if they are petitioned by client

  • Quote furniture with external suppliers

  • Design and quote new furniture

  • Quote new furniture


SCOUTING AND MONITORING WITH SUPPLIERS

  • Scouting with suppliers at venue

  • Meeting/Calls with suppliers for set up logistics

  • Meeting/Calls with suppliers to explain the project (stage, tent, scenography, lighting, sary, fiori, etc).


RENDERING RESPONSIBILITIES

  • Quote and wait for approval of renders

  • Presentation of renders, call renderists and explain project

  • Review and make changes to renders with the renderists

  • Search for new renderists


STRUCTURAL PLANS AND 3D MODELING

  • Detailed final plans with marked scenography

  • Elevations, sections and isometrics, etc. of scenography for each project

  • Make 3D models of scenography

  • Regular update of the scenography quote with actual plans


FLOWER TEST RESPONSIBILITIES

  • Request Living furniture for Flower Test

  • Request outdoor furniture (if needed) for Flower Test

  • Request material samples from suppliers (pallets, carpets, fabric etc)

  • Ask for scenography samples (in case of large projects)

  • Go for flatware when nobody can bring it.


JUNK BAR DESIGN

  • Check required length with Sari for JB

  • Explain project and redesign if necessary

  • Send graphics and plan explaining JB

  • Check proposed graphics

  • Choose colors for product design

  • Send electrical and technical specifications to Light and Audio


EXTRA RESPONSIBILITIES - EVENTS

  • Stickers for amenities

  • Menu design

  • Table numbers design

  • Itinerary design

  • Name Tag design

  • Bathroom signs design

  • Sometimes they ask us for logo designs when the bride and groom don't have any


EXTRA RESPONSIBILITIES - OFFICE

  • Interview people for our area

  • Check each project that is sent out to make sure everything is fine

  • Project deadline schedule

  • Project division format

  • Design Team meetings to split projects

  • Budget meetings to check projects

  • Production meetings to check projects

  • Request payments for furniture and other external suppliers


About the Company